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Batch Management User Story

Ready

Feature: Batch Management

As a coach,
I want to have the ability to create, manage, and organize batches effectively,
So that I can streamline my coaching schedule and track student performance efficiently.

User Flow & Detailed Steps

  1. Accessing Batch Management:

    • Scenario: The coach logs into the app and navigates to the Batch Management section.
    • Outcome: The coach sees a dashboard listing all active and past batches along with options to create a new batch.

  2. Creating a New Batch:

    • Trigger: The coach clicks on the "Create Batch" button.
    • Steps:
      1. The coach enters batch details, including:
        • Batch name
        • Sport type
        • Training level (e.g., Beginner, Intermediate, Advanced)
        • Maximum number of students
      2. The coach sets the training schedule:
        • Days and time slots
        • Duration of each class/session
        • start and end date (optional)
      3. The coach selects additional preferences, like:
        • Skill focus areas
        • Notes for students or parents
      4. The coach confirms and saves the batch.
        • Outcome: A new batch is created and listed on the dashboard.

  3. Viewing Batch Details:

    • Scenario: The coach wants to see details of an existing batch.
    • Steps:
      1. The coach selects a batch from the dashboard.
      2. A detailed view opens, showing:
        • Batch name and sport type
        • Current student list and their details
        • Scheduled class times
        • Attendance records
        • Performance progress metrics
        • start and end date (optional)
      3. The coach can scroll through or search for specific student records.
    • Outcome: The coach can easily review all relevant details for effective management.

  4. Modifying a Batch:

    • Scenario: The coach needs to update batch details.
    • Steps:
      1. The coach clicks on the "Edit" option for a specific batch.
      2. The coach can modify:
        • Schedule (change class days/times or update class duration)
        • Maximum number of students
        • Add or remove students from the batch
        • start and end date (optional)
      3. The coach confirms changes, which are then updated in the system.
    • Outcome: The batch details are updated, and all affected members receive notifications.

  5. Tracking Attendance:

    • Scenario: The coach wants to mark attendance for a session.
    • Steps:
      1. The coach selects a batch and clicks on the "Mark Attendance" option for a particular date.
      2. The attendance form shows all students, and the coach can mark each student as:
        • Present
        • Absent
        • Late (with optional notes)
      3. The coach submits the attendance record.
    • Outcome: Attendance data is saved, and parents/students receive notifications about their attendance status.

  6. Performance Review:

    • Scenario: The coach wants to review and update student performance metrics.
    • Steps:
      1. The coach clicks on a student's profile in the batch.
      2. The coach can view:
        • Past performance history
        • Current skill assessments
        • Notes and feedback from previous sessions
      3. The coach adds new observations and skill progress updates.
    • Outcome: Performance metrics are saved, providing insights into student development.

  7. Class Cancellation/Rescheduling:

    • Scenario: The coach needs to cancel or reschedule a class.
    • Steps:
      1. The coach selects a scheduled class and chooses to either:
      2. Cancel the class (with an optional reason)
      3. Reschedule (with a new date and time)
      4. The coach confirms the change.
      5. The system sends notifications to all batch members about the update.
    • Outcome: The class status is updated, and notifications are sent accordingly.

  8. Generating Reports:

    • Scenario: The coach needs to generate a report for review or sharing.
    • Steps:
      1. The coach selects a batch and clicks "Generate Report."
      2. The coach chooses the type of report:
        • Attendance summary
        • Performance progress
        • Overall batch review
      3. The report is generated and available for download or sharing.
    • Outcome: The coach can easily share reports with students, parents, or for internal review.

Batch Management Table

Feature Description
Dashboard View Overview of all active and past batches with key details and options to create, view, or modify batches.
Create Batch Form to create a new batch with fields for name, sport type, skill level, and schedule.
Batch Details Detailed view of batch information, student list, and attendance/performance records.
Edit Batch Update batch details, modify the schedule, or add/remove students from the batch.
Attendance Tracking Mark and save attendance records for each class session.
Performance Review View and update individual student skill metrics and performance history.
Class Cancellation Option to cancel or reschedule classes, with automated notifications for affected members.
Notifications Alerts for students and parents about schedule changes, attendance updates, and important announcements.
Report Generation Generate and download detailed reports on attendance, performance, or batch overview for review and sharing.