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Overview

Academy Management Flow

Ready

Objective

To enable seamless creation and management of academies, linking coaches, locations, and batches to academies. The feature will provide academy owners/managers with detailed insights into linked coaches, batches, and student profiles, including performance and fee history.

Key Features

  1. Academy Onboarding & Setup

    • Verified Identity: Academies complete a simple KYC process to ensure authenticity, building trust for students and parents.
    • Customizable Profile: Easily create a branded academy profile with logos, location details, and sports programs offered.
    • Tiered Subscription Plans: Select from various plans that match your scale—smaller academies opt for basic features, larger ones unlock advanced analytics and branding.
    • Administrative Roles: Define roles (Admin, Manager, Support) to safeguard sensitive data like fee records and guardian contacts.

  2. Inviting & Managing Coaches

    • Simple Invitations: Send invites to potential coaches by phone number or email. Coaches can also request to join by providing the academy owner’s contact.

    • Roles & Permissions: Assign custom access levels—restrict coaches from viewing fees or guardian info if desired, ensuring data security.

    • Coach Activity Tracking: Monitor each coach’s batch assignments, attendance tracking, and session feedback for better oversight.

  3. Academy-Controlled Batch & Player Details

    • Centralized Batch Creation: Only academy administrators or designated managers can create and edit training batches, ensuring consistent scheduling and fee structures.
    • Secure Player Management: Add or remove players with full control of fee statuses and guardian contact details, keeping sensitive data private.
    • Automated Fee Tracking: Manage payments and send reminders directly from the academy interface; restricted coaches see only relevant training information.

  4. Separate Coach Profiles (Academy & Personal)

    • Dual Profile System: Coaches can maintain one profile for academy-affiliated sessions (with restricted privileges) and another for independent batches (with full control).
    • Seamless Switching: Quickly toggle between academy and personal profiles, preventing mix-ups in schedules, payments, and communications.
    • Data Segregation: Financial and contact info remains separate—coaches see fees for personal batches, while academy data is locked behind admin permissions.

  5. Streamlined Approval Flow

    • Two-Way Verification: Both the academy and the coach must approve each other, guaranteeing valid partnerships and preventing unauthorized affiliations.
    • Notifications & Alerts: Requests, invites, and approvals appear in a dedicated queue, making it easy to track pending actions.
    • Audit & Review: Easily review all active affiliations and coach roles, updating or revoking access as needed to keep records accurate.